November 20th, 2013 Brian Herzog
I was recently forwarded this email, concerning a yearbook scanning project that is free to libraries:
We are contacting you in regards to a FREE project we're doing to digitize the High-School yearbooks at all of the libraries in your state. The program is called "The Yearbook Project", and it is sponsored by the Records Conversion Department at OCI; as I previously stated.COMPLETELY FREE. We even pay the S & H.
The Yearbook Project came about after it was brought to our attention that high schools and local libraries throughout Oklahoma were losing their yearbooks. Some were being destroyed by natural disasters, and others were being destroyed by people cutting images out of them. Once they are gone or damaged it is nearly impossible to replace them and these yearbooks are irreplaceable because of their historical value alone. The Records Conversion and Digital Imaging departments also use this program as an advertising tool to highlight the quality of work we do here at OCI. There's no obligation for our other services, we would just hope you keep us in mind if you ever do need them.
OCI is a state agency located in Lexington, Oklahoma. Our Records Conversion department has been in business for thirty (30) years and consists of four areas; Data Entry, Digital Imaging, Image Review & Verification, and Microfilm. We do records conversion for every state agency in Oklahoma. These include; the Department of Education, Department of Human Services, Department of Labor, The Oklahoma Supreme Court, and the Attorney General's Office, just to name a few. If you would like to visit our website it is www.ocisales.com.
Our overhead non-destructive scanning method ensures that the yearbooks are not damaged and that they are returned in their original condition. You can view sample yearbooks and read about Non-Destructive Scanning by clicking on the following links: Click here to view yearbook examples or Non-Destructive Scanning. The yearbooks are scanned at 300 dpi and saved in a [jpeg] format. Meaning, they are done with Publisher Quality so that libraries can digitally reprint any books, just a few pages, or a single image from the DVD for anyone who would like a copy.
- Archival purposes
- Reduces storage space and cost
- Protection of valuable and irreplaceable materials
- Ability to provide full or partial reprints from the DVD final product
- DVD provides easy access and viewing of scanned material
- DVD allows viewing without physically handling the original material
- No cost to libraries participating in the Yearbook Program
After the yearbooks are scanned, they are returned to your library along with a set of DVD's containing each yearbook. These DVD's belong to the library and you can then load it in your computer database for everyone to access. In addition, if you would like to contact the area high schools and add to your current collection, we will provide a second set of DVD's to share with the schools (also free) and their books would be returned to you. Just be sure to let us know which school(s) to include an extra set for. The only thing needed to be done from your side is for you and/or your staff to box them up (no more than 25-30 in a copier-paper size box, please) tape them securely and make two inventory sheets, one for yourself and one to be put in the box. You'll then call us and let us know what day you would like scheduled for pick-up and we will take care of the rest with FED-EX. We will send you the shipping-labels via-email and the books will be returned to you within 5-6 weeks. Whether you have only a few or hundreds, we would be happy to be of service to you.
If you are interested in having your yearbooks converted into a digital format at no cost, please contact me at (405) 527-0833, between the hours of 8:00 a.m. and 4:00 p.m. central time. If you have any questions or need any references you can e-mail me at firstname.lastname@example.org Also, feel free to forward this email to any area Branches or Directors in your Library System so that they may benefit from this offer as well.
From the limited research I did, I learned that "OCI" stands for the Oklahoma Correctional Industries, which explains why this service can be offered free - having inmates doing the work gives them something productive to do, while at the same time benefiting libraries who could not otherwise afford the scanning.
Has anyone used OCI for yearbook scanning, or heard about the quality of their work?
In our case (and all of Massachusetts), we have scanning services available through the Boston Public Library, in conjunction with the Internet Archive. However, I thought this was interesting enough to post, to hopefully find out more about it. If you know any details, please share in the comments - thanks.
November 16th, 2013 Brian Herzog
This wasn't a particularly difficult question, but it was fun and interesting - and none of it took place in my library.
One Friday night, a guy I know showed me a cane passed down from his grandfather to his father, and from his father to him. His grandfather lived in Sweden, and all my friend (who is in his sixties) knew about him was that he worked on some kind of coastal cargo boat, making runs to various ports of Europe. He figured the cane could be be fairly old, and could be from anywhere in Europe.
The cane was interesting because it wasn't just old, it also concealed a hidden weapon. Now, I've seen sword canes before and have heard of gun canes, but I'd never heard of anything like this one. It was a kind of gun cane, in that the shaft screwed apart to open up a place to insert a bullet. But the really unusual thing was that the top of the handle also unscrewed, and that was designed as a blowgun.
The net result of this was that you held the cane to your mouth, blew (hard) to move a firing pin forward to strike the bullet to fire it down the barrel which was inside the length of the cane. Very novel design, and a really cool antique cane.
But holy smokes I can't believe people wouldn't knock their teeth out firing this thing.
Anyway, this is what we were able to figure out just from examining the cane. The blowgun part was unmistakable, and the firing pin mechanism was still intact and worked. We weren't sure exactly what caliber bullet it took, and had no idea of the age or origin. However, it was a neat thing to see on a Friday night.
But of course, being a librarian, I wasn't satisfied with that. When I got home that night I started researching "blow gun cane" online, and eventually found a few websites with pictures almost exactly like what my friend had, including some auction websites giving a ballpark value.
Now that was some pretty good information, but I noticed one website included the reference,
Similar to one illustrated on page 191 of Snyder's Canes.
Research is all about following clues, so my next stop was Amazon to figure out what book this "Snyder's Canes" might be. My best guess was Canes: From the Seventeenth to the Twentieth Century, by Jeffrey B. Snyder. Another quick search didn't turn up any option to read the book online, so I checked our library catalog - and my luck continued to hold. My library didn't have a copy, but another library in our consortium did.
Normally I'd just request the book and wait the few days for it to arrive. However, I was seeing my friend on Sunday, and I really wanted to show him what I found. So, while I was out running errands on Saturday, I swung by the Topsfield Town Library to check the book out - yay for Saturday hours, and yay for consortium reciprocal borrowing privileges*.
It's a funny experience to pick up a book for the very first time and be able to flip right to the page with your relevant information - behold**:
The two bottom pictures are exactly it - awesome. Sunday morning I emailed my friend the links I had found and also show him the book. He was suitably impressed and grateful, but above all interested and happy to have the extra information.
The bottom line seems to be the cane is from France from the late 1800s, and probably fired a .32 caliber bullet. He has no plans to sell it or fire it, so for now, this information was exactly what he was looking for. And I of course ended up happy too, because what's more fun than a nice little weekend research project - involving an antique blowgun cane, no less?
*A special treat was that the library director was working the circ desk and checked me out - so a big yay for hands-on directors staffing service desks.
**By the way, this page was scanned with my library's public scanner - another library win!
November 14th, 2013 Brian Herzog
I've written a few times here about different aspects of library employment, interviewing, and job goals. A little while ago I received the following email from another librarian, which really captured my interest:
I am a reference librarian [and] recently applied for a job as head of reference services at another library and just found out I've gotten an interview. I've done dozens of interviews for reference librarian positions and have done pretty well at them. However I've never had an interview for a department head position and was wondering if you had any sense of what I could expect, how they differ from reference librarian interviews, or any other advice? Anything you could tell me would be very appreciated.
This is a good question, and one that I've never specifically considered. Of course every interview is different, whether because of the job requirements or other hyper-local reasons.
After I thought about it a bit, I realized that the differences between librarian and department head is a laundry list of the least-fun things about my job: paperwork, staff management, more meetings. The prospect of conveying in an interview that you're aware of these differences, and how you'd handle them, is an interesting challenge. Here's a few of my thoughts:
- Supervising a variety of people
The biggest challenge when I started my job was that I was a young guy suddenly in charge of women who were older than me, and who had been doing their job for years. Supervising people has a host of challenges, and while gender and personality differences may not apply to every situation, it's good to consider them. Other supervising situations are: having both "good" and "bad" employees, or having one particular person who is a gossip or troublemaker, staff who don't get along, a person who is chronically late, someone doing too much personal stuff at work, etc.
I don't think a new supervisor would be expected to know how to handle all of this right off the bat, but it is certainly fair game for an interview. The questions might be something like, "one of your staff people is terrible with technology and hates ebooks. How do you handle this?" Or, "one staff person refuses to help a particular patron. What do you do?"
- Setting goals for the department
As department head, you're not just doing the work anymore, but setting the course. I do lots of things that my non-professional staff don't understand or are annoyed with, but most of the time down the road it all makes sense. Or at least, it helps me down the road, so it's important to be transparent and get buy-in when doing things or making changes.
- Staff management
Doing the desk schedule to make sure shifts are covered (which is a constant pain), calling subs, covering vacations and sick days, doing payroll timesheets, etc. It doesn't seem difficult, and really it's not, but it can be very time consuming. Another part of my job is performing staff reviews - those are uncomfortable for everyone.
- Dealing with problems
Being the department head means everyone brings their problems to you, no matter what they are. You've got to be responsive and fair, and most of all effective, in addition to knowing when to ask your supervisor for help. This applies both to staff/department problems, as well as patron issues/questions that escalate beyond the usual.
- Working as a management team
Staff librarians probably work as a team within the department, but being a department head means you're working with other department heads to run the library. There's not always a lot of overlap, but it is good to all be on the same page and know what everyone else is doing - especially so for Reference, because we get asked questions about everything. Unfortunately, knowing what's going on requires meetings.
An additional source of meetings are regional meetings with staff from other libraries, to find out what works for other people, compare notes on products and services, etc. "Professional development" and "keeping up with the profession" might also come up in an interview - staff librarians need to do this too, but I suppose it's expected more from a professional position.
- Desk management
This kind of goes along with some of the others above, but it's worth pointing out that everything about the reference area is now your responsibility: how the desk looks, how staff functions while they're there, what kind of handouts do you have, do you have enough of them, does the printer have enough paper, why have those light bulbs been out for two days, is the copier working, and all the other little stuff that slips through the cracks - until something goes wrong of course, then it's a glaring error that everyone blames you for. Keeping on top of all the little stuff - or delegating it as projects - keeps things running smoothly.
I'm sure there are more differences - does anyone else have additional interview advice? Thanks.
November 9th, 2013 Brian Herzog
This reference question can be filed under "just one more thing a librarian may be asked to do sometime." A patron came in one day this week and asked if I could write him a letter so he could get into the library at Harvard.
He said he had found two books in WorldCat that he wanted to use, but he needed a letter to be allowed to use them in their reading room. I've never been in Harvard's Widener Library myself, and have heard that anyone who isn't affiliated with Harvard needed special (and hard to get) permission to use their collection.
I'd never been asked to assist a patron in gaining access, so while he got to work on his laptop, I went to work figuring out what I could do to help.
A quick search turned up a webpage for Harvard's Library Privileges Office (the existence of which amused me but someone's got to do it), on which I found the criteria for Independent Researchers not Affiliated with Harvard:
Necessary Documentation: A valid photo ID card AND a letter from the reference librarian of your university or public library stating that the specific library materials needed are not available elsewhere.
Free of charge:
Application for a Visiting Researcher Card should be made in person at the Library Privileges Office.
Before writing the letter, I looked up in WorldCat the two book titles the patron had given me. Both were indeed at Harvard, however: one was also available at Boston University (just across the Charles River from Harvard), and the other was at Amherst College (about 70 miles away).
I don't know how strict the Library Privileges Office is about "materials needed are not available elsewhere." Although, even though each book was available in another MA college, only Harvard had both, so gaining this access would save time for the patron - who did tell me he had a deadline.
So I typed up a letter [pdf], which I hope is good enough to help the patron. I wasn't sure if there was a proper format or anything, but I really do hope this works. The patron thanked me, took the letter, and I think immediately left to go present it in person at Harvard. I hope the he lets me know how he makes out.
November 2nd, 2013 Brian Herzog
A big thank you to everyone who sent in your best reference question - there were 28 submissions, and 395 total votes for the four finalists. At the end, it was close - the winner got 30% of the vote, and second place got 27%.
And the winner is: Erin Apostolos!
Here's her winning entry again:
I had a genealogy question from a patron who lives locally. She has an alabaster stone on her property that says "Mary E." born 1910 died (date is lost) wife of Peter E. Hadley. She wanted to know when Mary had died and what her story was. I was able to find their marriage info and find them on the census in Goffstown, NH but Mary disappeared by 1870 so I assumed she died between 1860-1870. I poured through our genealogy books at the library but did not find her or her husband.
After exhausting our genealogy databases, I googled Mary and Peter. After looking around a bit I found this link: http://www.hadleyfamily.us/album/album.html If you scroll about halfway down, you will find a picture of Mary Cochran Hadley, dead in her coffin with her date of birth and death! My jaw just dropped when I found this. In all my years of doing genealogy, I have never found a subject in such a state! What a find. The patron was absolutely thrilled. I was able to connect her with the man who had created the family's Website.
This was by far my favorite reference question and answer!
If you're interested, be sure to read all 28 contest entries.
For her prize, Erin wins a custom-imprinted six-pack of Jones Soda, with the Swiss Army Librarian logo on the label. She, and the other three finalists, also each get a cool Swiss Army Librarian sticker.
Thank you again to everyone who participated, and especially for reading my website. I hope everyone has as much fun with this as I do.