November 20th, 2013 Brian Herzog
I was recently forwarded this email, concerning a yearbook scanning project that is free to libraries:
We are contacting you in regards to a FREE project we're doing to digitize the High-School yearbooks at all of the libraries in your state. The program is called "The Yearbook Project", and it is sponsored by the Records Conversion Department at OCI; as I previously stated.COMPLETELY FREE. We even pay the S & H.
The Yearbook Project came about after it was brought to our attention that high schools and local libraries throughout Oklahoma were losing their yearbooks. Some were being destroyed by natural disasters, and others were being destroyed by people cutting images out of them. Once they are gone or damaged it is nearly impossible to replace them and these yearbooks are irreplaceable because of their historical value alone. The Records Conversion and Digital Imaging departments also use this program as an advertising tool to highlight the quality of work we do here at OCI. There's no obligation for our other services, we would just hope you keep us in mind if you ever do need them.
OCI is a state agency located in Lexington, Oklahoma. Our Records Conversion department has been in business for thirty (30) years and consists of four areas; Data Entry, Digital Imaging, Image Review & Verification, and Microfilm. We do records conversion for every state agency in Oklahoma. These include; the Department of Education, Department of Human Services, Department of Labor, The Oklahoma Supreme Court, and the Attorney General's Office, just to name a few. If you would like to visit our website it is www.ocisales.com.
Our overhead non-destructive scanning method ensures that the yearbooks are not damaged and that they are returned in their original condition. You can view sample yearbooks and read about Non-Destructive Scanning by clicking on the following links: Click here to view yearbook examples or Non-Destructive Scanning. The yearbooks are scanned at 300 dpi and saved in a [jpeg] format. Meaning, they are done with Publisher Quality so that libraries can digitally reprint any books, just a few pages, or a single image from the DVD for anyone who would like a copy.
- Archival purposes
- Reduces storage space and cost
- Protection of valuable and irreplaceable materials
- Ability to provide full or partial reprints from the DVD final product
- DVD provides easy access and viewing of scanned material
- DVD allows viewing without physically handling the original material
- No cost to libraries participating in the Yearbook Program
After the yearbooks are scanned, they are returned to your library along with a set of DVD's containing each yearbook. These DVD's belong to the library and you can then load it in your computer database for everyone to access. In addition, if you would like to contact the area high schools and add to your current collection, we will provide a second set of DVD's to share with the schools (also free) and their books would be returned to you. Just be sure to let us know which school(s) to include an extra set for. The only thing needed to be done from your side is for you and/or your staff to box them up (no more than 25-30 in a copier-paper size box, please) tape them securely and make two inventory sheets, one for yourself and one to be put in the box. You'll then call us and let us know what day you would like scheduled for pick-up and we will take care of the rest with FED-EX. We will send you the shipping-labels via-email and the books will be returned to you within 5-6 weeks. Whether you have only a few or hundreds, we would be happy to be of service to you.
If you are interested in having your yearbooks converted into a digital format at no cost, please contact me at (405) 527-0833, between the hours of 8:00 a.m. and 4:00 p.m. central time. If you have any questions or need any references you can e-mail me at firstname.lastname@example.org Also, feel free to forward this email to any area Branches or Directors in your Library System so that they may benefit from this offer as well.
From the limited research I did, I learned that "OCI" stands for the Oklahoma Correctional Industries, which explains why this service can be offered free - having inmates doing the work gives them something productive to do, while at the same time benefiting libraries who could not otherwise afford the scanning.
Has anyone used OCI for yearbook scanning, or heard about the quality of their work?
In our case (and all of Massachusetts), we have scanning services available through the Boston Public Library, in conjunction with the Internet Archive. However, I thought this was interesting enough to post, to hopefully find out more about it. If you know any details, please share in the comments - thanks.
March 28th, 2012 Brian Herzog
I'm still unpacking from PLA12 two weeks ago, and just came across notes I took during a great session on Weeding in the Digital Age. I know it's two weeks late, but it's still relevant. The discussion was led by Alene Moroni (Manager, Selection and Order, King County Library System), Stephanie Chase (Reference, Adult Services, and Programming Coordinator, Multnomah County Library), and Kaite Stover (Kansas City Public Library, Kansas City Public Library).
The explosion in formats for leisure materials is a challenge for all aspects of collection management, especially weeding and evaluation. Join a discussion that asks librarians to consider format, space, use, and building design when evaluating materials in all formats for withdrawal from the collection.
We should hold digital collections to the same standards as print collections - this means weeding out the unused and out-of-date to avoid eclutter.
Tips for Weeding Digital Collections
- Do you weed your Overdrive catalog? It's not easy (you need to do the legwork yourself, and email Overdrive directly), but their interface is difficult enough to search so that if something isn't getting used, then it's getting in the way
- Look for overlap in research databases, and then cut the unnecessary ones
- Your access and finding tools can go a long way to cutting through the clutter - look for better catalog/database search interfaces, or create web-based pathfinders with direct links into databases
Thoughts on Formats
- Watch for genre+format preferences that emerge (and listen to what patrons tell you). For instance, perhaps your mystery print books don't circulate much, because mystery reader prefer digital - but perhaps just the opposite is true for westerns. If that's the case, then get rid of your westerns ebooks and focus on mysteries
- Large print physical books are not dying, even though ereaders can do large print
- Younger patrons are often format-agnostic: if they can get their book in print, ebook, book on CD, downloadable audiobook, etc, they're happy
But remember: just about anything you're getting in digital format now can be taken away with a mere licensing change - what then?
I liked this session a lot because it hadn't occurred to me to weed ebooks. I have done some of that with databases, but certainly not Overdrive. It's also good to hear how other libraries balance print and online purchasing - for instance, we subscribe to the Safari Computer Ebooks database, and so have cut back on our print computer books.
July 21st, 2011 Brian Herzog
Usually I'm pretty good at math, but in this case it took me awhile to put two and two together.
Awhile ago, our Childrens Department put a digital picture frame on their desk, using it to display photos of their various programs*. I'd seen and heard of other libraries using digital picture frame like this, and for in-building informational signs (like upcoming events), but I never thought of an application for it at the Reference Desk.
Until a couple weeks ago, when I was in the Apple Store in Boston. I'm not at all an Apple fanboy, but I admit that once in awhile, they come up with a good idea.
A friend of mine was having trouble with her Mac laptop, so we took it to the genius bar to having someone help us with it. I still really like the idea of the genius bar in and of itself, but what got my attention was that, behind the genius bar were great big screens scrolling through tips and information. The messages were all about using or fixing Apple products, which were perfectly targeted at the captive audience of people waiting for the genius bar.
I didn't get any photos myself (Apple is funny about taking pictures in their store), but here are some from the interweb:
You get the idea.
When I saw that, it finally dawned on me - this would be an easy thing for libraries to do at service desks, using a simple digital picture frame. As soon as I can get approval (and funding) to purchase one, I'd like to try one with rotating tips on topics like:
- how to renew books
- how to book museum passes
- using online resources and databases
- where the bathrooms are
- online events calendar
- how to find summer reading books
Really, good topics are anything that might be interesting to someone waiting in line at the Reference Desk.
The "photos" will just be slides created in PowerPoint, and hopefully, having something interesting to look will give patrons waiting in line something to do (in addition to teaching them something they may not have known).
I bet other libraries have already thought of this, so if you're doing it, please comment with how it's working. When I get ours up and running, I'll post an update with how it went.
*They decided to use a digital picture frame rather than flickr or other online service, because they were reluctant to post photos of kids on the internet. Keeping the photos offline and in the Childrens Room was a good compromise (between online or not at all), and it might be more likely for the kids to see themselves, too.
Tags: childrens desk, digital, digital picture frame, digital picture frames, frame, frames, libraries, Library, photo, photos, picture, pictures, public, reference desk, sign, signage, signs
September 30th, 2010 Brian Herzog
Thanks to everyone who completed the historical photo collection survey. The Nashua Library got answers about 13 different collections, which will help them create their own collection policy.
Kersten Matera from the Nashua Library was kind of enough to compile and summarize the results (below) - a PDF of the full results and individual answers [156KB] is also available.
I was particularly interested in seeing what kind of fees libraries are charging for digital copies of their images collections. To this I asked the question: If the public wants a high-resolution digital copy of an image, will you provide that to them?
- 42% of libraries do not offer high-resolution copies
- 33% offer copies for free
- 25% charge a fee (e.g. $10, $20, $24)
Interesting to note that a call in to Kinko's furnished me with their scanning prices: $6.99 if they scan it and put it onto your storage device, or, an additional $9.99 to burn it onto a CD for you.
Other questions that were asked on the Historical Photos survey included whether or not the library would provide a physical copy of an item in the collection
- 5 libraries said they charge between $.10 and $.25 for what I took to mean a copy on regular paper which is printed using the library's printer
- 4 libraries charge a rate more in line with what a photo shop would charge (i.e. $5.00-24.00)
- 2 libraries do not provide copies
- 1 library will provide them for free
When asked about possible tools to help with a Historical Photos collection, responses included: Flickr, Content DM, Facebook, a library's OPAC (in this case, Polaris), Illinois State Digital Archive, Local History Digital Archive, websites created specifically for such things, and library websites.
How much of your historical photos collection is digitized?
- All of the collection:16.7%
Is the collection available/viewable online?
- All are viewable online:25%
If the public wants a physical copy of an image in your collection, will you provide that to them?
- Yes, for free:8.3%
- Yes, for a charge:75%
Do you have any mark (e.g. a watermark) on the image that marks it as being part of your collection?
No library had a limit to the number of digital copies they would provide.
Thanks again to all who participated!
Tags: collection, digital, digitized, historical, libraries, Library, online, photo, photographs, photos, public, survey
September 14th, 2010 Brian Herzog
Hi everyone - I'm hoping you can help out with a quick survey. Kersten Matera from the Nashua (NH) Public Library is compiling data on how libraries handle digitized collections of historical photos.
Please, take a couple minutes to fill out the survey below. It's always interesting to compare how libraries handle similar tasks, and I'm particularly curious to learn what software libraries use to share their digital collections.
When the survey is complete, Kersten and I will post the results for everyone to check out - thanks for helping:
And for what it's worth, my library has put our historical photograph collection (such as it is - it's not something we actively collect) on our flickr account, which patrons and others can use free of charge, provided they comply with our CC license.
Tags: collection, digital, digitized, historical, libraries, Library, online, photo, photographs, photos, public, survey