February 16th, 2010 Brian Herzog
I liked this post about a library experience Marilyn Johnson wrote while researching her book, This Book is Overdue!* - actually, I like reading any non-librarian review of a library experience, because it’s the best way to learn how well libraries are serving patrons.
Another post worth reading is Do Library Staff Know What The Users Want? (via Jessamyn). Good user experience has to start with library staff making an effort to accommodate patrons’ needs and wants, but we will not out-smart (or out-stupid?) patrons about everything.
“Anticipate and respond” are words to live by, but it’s also a good idea to go right to the source. Here are a few ideas for that:
- Easy-to-find suggestion box at each service desk and online (and promote it)
- Teen advisory board, or Adult Advisory Board, or ESL Advisory Board, etc
- Focus groups (private and confidential) and open forums to invite comments, reviews and suggestions
- Encourage members of the Friends of the Library to regularly relate their library experiences, good and bad
- Trustees organize a “secret shopper” program - especially to test out library policies, which will help keep them up-to-date with patron needs
- Have evaluations at the end of each program (library-sponsored as well as club/group meetings) and ask open questions as well as specific questions about the facility
- Pay attention to what people ask - if everyone needs to ask where the bathroom is located, that might be an area to improve
- If a patron comes to you with a comment/complaint/suggestion, listen, and encourage (but don’t require) them to put it in writing to make actionable paper trails
- Ask friends and family what their experiences have been
- Visit other libraries for a fresh perspective, and share ideas with other librarians
- Then of course, celebrate Work Like A Patron Day
[Please share additional ideas in the comments]
And when you do make adjustments based on patron input, get feedback on the new setup, too. Nothing is static, and it’s possible to improve improvements.
Using the library shouldn’t be annoying or complicated or antagonistic. Occasionally patrons tell me that they come to my library because the staff at their town’s library was rude or unhelpful, or they can’t find parking, or the policies are prohibitively restrictive. It should make me feel good about where I work, but really it makes me sad they had to shop around for a library.
I am glad they came to us, but I also always tell them to make sure they report their complaints to their home library to make sure they know about it and can work to improve it. Most of the time they laugh at that idea, as if they’ve washed their hands of their home library. What really worries me are the people who have a bad experience at one library and never go back or to another one, and instead take their information needs, community participation, children, and votes elsewhere.
There has to be a balance between what the patrons need and what each individual library can offer, but if we don’t support our patrons, why would they support us?
*Full disclosure: I was mentioned in
the book (page 20 and 258!), but absolutely read it anyway. And if you’re interested in obituaries, I also enjoyed her previous
The Dead Beat.
And check it out - there’s a contest to win a This Book Is Overdue! mousepad
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October 27th, 2009 Brian Herzog
I know that as a library, we are here to serve the community. But on a day-to-day basis, I don’t work with the community, I work with individual people.
Are the two mutually-exclusive? This is all just rhetorical thinking on my part, but two interactions this month brought this dichotomy to light and got me thinking about it.
Situation 1
In my library, patrons are allowed to use a computer for one hour (or longer if no one is waiting). A patron came in to complain to the Director that our computers are full all the time, which makes it hard for him to use one. His complaint is that often, he sees kids playing games or checking Facebook for hours at a time, and he is frustrated because he wants to spend half the day looking for a job.
Situation 2
A patron who does a lot of historical research asked if we could digitize our collection of Town Annual Reports - and not just scan them, but OCR them so the text is searchable. That is, of course, a huge project, and we are in the process of indexing all historical town records, but due to limited resources, we’re not going to get to the annual reports any time soon. She got agitated when I explained this, and told me “the Library is here to serve the residents of Chelmsford, and I AM CHELMSFORD.”
Answers?
So, what is a librarian to do? In the first situation, the bottom line was that the patron wanted us to stop other patrons from using computers for hours at a time so that he could use a computer for hours at a time. In the second, the patron wanted us to scrap our project timeline for improving access to all Town records for all patrons so we could focus on the records she wanted.
The problem seems to stem from point of view. The library’s point of view is to serve all patrons equally, as faceless members of the community. The patrons’ point of view is that they want whatever subset of our service they’re interested in right now, without consideration to how that impacts other patrons.
Situation 1 - Fail/Win?
On the surface, perhaps looking for a job is more important than playing games or chatting with friends - but should it be up to the library to make that call? If someone “checks out” a library resource, be it by taking home a book or by using one of our computers, they are pretty much entitled to use it for whatever they want, so long as they don’t damage it.
This means that if someone checks out a book and uses it for the three-week loan period to prop up a broken table leg, they are entitled to do that. Similarly, if someone spends their hour on the computer playing games, that is their business. Libraries make information and resources available, not police how patrons put them to use. But to the first patron, us not kicking someone off a computer so he could (ironically) do the same thing they were doing is not providing good service.
Situation 2 - Fail/Win?
When the second patron said that “She is Chelmsford,” my first response (which I managed to keep to myself) was, “yes, and so are 32,000 other people.” We have to make decisions that best serve the community, and with a project like this, we’re thinking long-term. We just don’t have the resources to do what she wants.
But instead of doing nothing, we’re doing what we can, and eventually we’ll be able to digitize the records she wants. This project will not only improve access to our collection overall, but will also help to preserve it for future generations. Put like that, we’re serving the community - but from her point of view, we’re totally failing to serve her needs.
I know it’s always a balancing act, but it’s tough to tell a patron they are no more important than every other patron - that seems like the opposite of good customer service.
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June 2nd, 2009 Brian Herzog
Usually I’m a pretty happy-go-lucky guy, and I really do enjoy my job. But I thought I’d share a list of the top 10 things that patrons do that can really irk me.*
Not that I expect every patron interaction to be perfect and wonderful, of course; these are just a few things that make bad days worse. I tried to limit this list to things unique to libraries, and this list (which ended up being longer than I expected) is in no particular order:
- Patrons who don’t wait in lines When I’m helping someone at the reference desk, common sense tells me that if another person walks up, they’d stand behind the person I’m helping to wait their turn. However in practice, instead of lines, people tend to form huddles. They will stand almost next to the person I’m helping, and if a third person walks up, they stand next to the first person on the other side. This bothers me because it eliminates all privacy for the first patron. I’ve also noticed that the longer people have to wait, the more they inch closer to the desk - to the point where they tap their keys on the desk, or volunteer answers to the first patron’s question. I always try to make eye contact with people and tell them I’ll be right with them, but they often take that as an invitation to ask their question - even if I’m on the phone.
- Patrons who don’t end phone calls with “goodbye” I suppose this isn’t necessarily limited to libraries, but I’ve never experienced it anywhere but while at work. I’ll answer a patron’s question, there will be a little awkward silence, and then I’ll start saying something like, “is there anything else I can do…” and halfway through I just hear <click>
- Patrons who won’t stop asking their question long enough for me to answer Maybe this one is due to patrons thinking their question is very complex, when in reality it’s not. After the first sentence or two I’ll have an answer or resource for them, but they keep elaborating and explaining and I can’t get a word in edgewise. I don’t like interrupting people, but sometimes there is no other option.
- Patrons who stand in front of the printer This only bothers me when someone comes to the desk and says the printer is broken. Fair enough, it happens. So they ask if I can fix it, and lead me over to the printer. But then they proceed to walk right up to the printer and stand in front of it, blocking me from getting to it. I can’t fix it until I can touch it, and more often than not, I actually have to ask the patron to move. You’d think, you’d think, this would be common sense.
- Patrons with no cell phone etiquette Cell phones aren’t banned from my library - we just ask people use them politely. Here’s one cell phone conversation that I overhear repeatedly:
[Patron is sitting at a computer, when suddenly some horrible digital song starts playing Very Loudly from their bag. After a minute of struggling, they finally get their cell phone out and answer it:]
Hello?
I can’t talk right now, I’m in the library.
No, I can’t talk…
…I’m in the library.
I don’t know, later.
No, I can’t talk…
I can’t talk…
I don’t know, maybe Bob.
I’m in the library, I can’t talk.
I’ll call you back.
Around 3, and Bob and Mary.
How about Taco Bell?
Look, I’m in the library, I’ll call you back.
I can’t talk, I’m in the library.
The library.
I can’t talk.
I’ll call you back.
Okay, bye.
Bye.
I’ll call you back.
Okay, bye.
So here’s my question: if you can’t talk because you’re in the library, why do you even answer the phone? And of course, they never turn the ringer down, so a few minutes later their bag is blaring again. Sigh.
- Patrons who try to hide that they’re using a cell phone Again, my library allows cell phone use. But some patrons come in and try to hide that they’re on their cell phone by holding their whole hand open over the phone. Maybe we’re just supposed to think they enjoy touching their cheek and ear simultaneously, and looking at desk staff out of their corner of their eye. The good thing is that these people are always speaking quietly, but it annoys me that they think they can get away with something by hiding it.
- Patrons with bad closing time etiquette I’m sure any public place that closes at a certain hour has people that come in a minute before closing time. We certainly do, and we also have patrons who stay on the computers right up to closing time. That’s fine, I can deal with those patrons. But the patrons that really bug me are the people who get up off their computers a few minutes before closing time, and then while I’m trying to do all my closing time tasks, stand at the desk and talk to me about the other patrons who are still on the computers, and how they make it harder for us to close the library because they just refuse to leave. I guess they just miss the irony of the situation.
- Patrons who are passive-aggressive I work in a medium-size library, and while we have a good collection, we certainly don’t have a book on everything. For instance, a patron will ask for a book on the megalodon shark. We won’t have a book just about that, but after searching through indexes, I can find information about that shark in a more general dinosaur book. It’s exactly what the patron needs, but their response is something like, “well, I guess it’ll work, but too bad you don’t have a book just about megalodon sharks.” I also get the feeling sometimes that people blame me personally for not having written a book on their topic - the history of their house, how supportive families are when a child is born in Peru, etc.
- Patrons who have a book’s call number or title written on a piece of paper, and ask if I can help them find it, but hold the paper so they can read it but I can’t Eventually patrons graduate from this habit to setting the paper down on the desk. But invariably, they set the paper down facing them - which actually is fine, because I’ve gotten quite good at reading upside-down. But what I can’t do is read in-motion, and this is a drawback because as soon as the patron realizes the paper is facing them, they start spinning it and moving it so that it faces me. While nice and considerate, it’d actually be quicker if they didn’t.
- Patrons who say I should have been a teacher I usually hear this after I finish showing a patron how to do something on a computer. I know they mean this as a compliment, but it sort of implies that being a librarian is unfortunate somehow. I’m a librarian because I want to be a librarian; if I weren’t, then I wouldn’t have been here to show them all the stuff I just showed them.
Petty and nit-picky, I know, but there you go. I’m sure I missed a couple, so please feel free to vent your annoyances in the comments.
*Be sure to read David Lee King’s post about
being nice to patrons online. I completely agree with his point, but have a feeling he would not approve of this post.
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April 9th, 2009 Brian Herzog
The biggest oversight when my library was built was that they only put in one Quiet Study Room.
It is constantly in use, and constantly in demand. Because people want a quiet place to close the door and spread out, we do what we can to accommodate them - or they do.
When otherwise not in use, we let people use the Conference Room as a quiet study room. We also have a Local History Room, and many people decide to go in there and close the door.
And this is the root of the latest controversy in my library. Our Local History Room contains our local history resources, and, by library policy, is Open To All* patrons whenever the library is open. Which means anyone can go into this room, and if someone is already in there, they have to share.
However, we’ve recently had a spate of patrons closing the door and telling other patrons the room was reserved, and they couldn’t come in. This confused patrons and irritated staff, so we finally had to put signs up on the Local History Room door to very clearly spell out our policy.
As you may know, I have a reputation for taking down signs, so I wanted to make sure this sign was clear and effective - and I think it is. Since it went up, we haven’t had any problems. People still go in and close the door, but no more intra-patron intimidation, and that is a good thing.
Oh and by the way, I hung a sign both on the outside as well as on the inside of the door - that way when someone does close the door, they can’t claim they didn’t see the sign.
*I was inspired by the
entrance to the library in Groton, MA.
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November 13th, 2008 Brian Herzog
A little while ago, I got the idea to visually represent the official relationships that exist around a public library. Turns out, it was more involved than I thought, and the resulting figure wasn’t what I initially conceived.
This came about during a conference I attended. I was thinking about library services, and why some good ideas get implemented while others don’t, and why libraries offer some things that seem to be of no use to anyone. This started me down the path of getting to the root of “why” and “how,” which I came to refer to as “What is Necessary” and “What is Possible.”
The figure shown here is what I came up with (and evidence of my mad graphic design skills). The center triangle are the relationships between the public library (in blue, in the middle), the people we serve (on the top) and the people who serve us (on the bottom). The two big arrows on either side are the flow of needs and reality - somewhere in the middle the public library is trying to reconcile the two.
What is Necessary
Reading from the top down, the needs of our patrons are basically what drives everything that goes on in a library. Be it helping kids with homework, finding recipes, or preserving historical information for future generations, the needs of our patrons are What is Necessary for the library to provide.
To meet these needs, we can fall back on various groups that are in place to support the library (bottom of the triangle):
- if we need funding, we can request it from the various funding sources (state, local, Friends, etc.)
- if we need to alter library policy, we go to the Trustees
- if we need an improvement to the catalog or interlibrary loan service, we bring that up with the library network
- if we don’t know how to deliver a particular service, we should be able to look to the wider library world of the State Library or various library associations for guidance
All of these groups are in place to serve the staff of a public library. Ideally, we tell them what we need in order to meet the requirements of our patrons, and they provide it.
What is Possible
But of course, we’re not just handed everything we ask for:
- the realities of local and state funding place limits on our budget
- the wisdom of our Trustees keep library services in line with community values
- being part of a library network means my public library is one voice among many other cooperating libraries
- State Libraries and library associations can’t always help, or aren’t up-to-date with the latest software, vendors or services
It is the role of the library to take what we can get, and do the best we can with it to meet the needs of our patrons. Sometimes this means offering limited or abridged services, or services that sort of do what we want, but aren’t ideal (i.e., the current state of downloadable audiobooks). But even by working within the constraints placed on us by the groups that support us, we should always strive to provide patrons with services tailored to meet their needs.
And then patrons tell us what their new needs are, and we go back down the chain, and the cycle continues.
The Public Library
In this model, the library is at the center of everything (leave it to a librarian to develop a bibliocentric view of life). I represented the public library on the triangle as both a single entity and also individual parts (I know libraries are more complex than this, but I was going for the basics). I did this because I see the same type of relationship structure within the library as without:
- the frontline desk staff works with patrons, so they often know best how effective library services are
- administration and support staff are consulted to change policies or procedures, and can be tasked with finding an appropriate tool to address a need
- the IT staff are generally the people who enforce reality, in terms of what is technically possible within the limits of the library
Regardless of how a need is first identified, it usually flows around these relationships until it is either implemented or abandoned.
So, What’s the Point?
Not that any of this is rocket science, or isn’t discernible by anyone else that works in a library. I think I did this as an exercise to illustrate patron-centricness. When it comes to library services, everything we offer should be addressing a need from “up the chain.” Offering services just because we can, or because it’s something being pushed on us from “below,” doesn’t justify that service. If a service doesn’t address a patron need, then should we really be offering it?
Tags: hierarchy, libraries, Library, patron, patrons, public, relationships, Service, services, what is necessary, what is possible See Also
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