I don't like applying the label "victim mentality" to people, but sometimes, it really fits. In this case, it seemed like this patron delighted in being "subversive," and all the government-sponsored persecution it might entail.
Late one afternoon, a patron walked up and said something about big brother. I didn't catch it all, partly because some of it was nonsense. I asked if I could help, and she said she didn't think so, because the powers didn't like what she was doing on the internet.
Still a bit at sea, I asked if she was having trouble with one of our computers. She said she was having trouble with all of our computers, because They didn't want her hearing the message. Because the powers don't like it.
We had a little back-and-forth for a few minutes. Sometimes I wish my library had security cameras, just so I could replay for people conversations like this - because there is just no way an after-the-fact description can do them justice.
Eventually I figured out this patron was watching videos on the Michael Savage website. But when she did, our computers would shut down. According to the patron, she had tried multiple computers over the course of a week or so, and all of them did the same thing. The video would start, then the computer would shut down. I see this as a technical issue, but she was convinced the government didn't want her hearing Michael Savage's message, and so was turning off the computers deliberately.
Ironically, perhaps, I believe she was coming to me for help, despite me being a government worker and possibly part of the conspiracy to keep her down.
Anyway, I tried to approach this from a technical "videos sometimes crash browsers" aspect (like I do many times a week because that's just how the internet is), but she refused to hear any explanation that didn't involve black ops. I kept asking questions, trying to diagnose the problem - did it happen on other websites, were there popups, did it happen right away or after a bit of time, etc.
Finally, she let slip some actual information that helped: the videos would play for about ten minutes, and then the computer would restart. She figured this was how long it took for the government censors to catch on, but I knew ten minutes is actually how long we have Deep Freeze's inactivity limit set for.
So now this should be an easy fix - and it's not actually uncommon. Since our computers are public and we want them to reboot automatically if someone walks away and forgets to end their session, we have Deep Freeze do this reboot after ten minutes of inactivity. If someone is watching a video, usually they're not typing or moving the mouse or anything. The computer interprets this as inactivity=patron walked away, so it reboots.
I tell the patron all she needs to do is move the mouse every so often when watching a long video, to let the computer know she's still there, and it won't reboot.
Simple! Problem solved? Nope!
See, this answer didn't involve President Obama, so I think it was difficult for her to accept. After a few more minutes of explaining though, I think I convinced her it was worth a try next time she came in.
She hasn't come back up to the desk since then though, so either it worked, or the government stopped its monitoring.
I've seen some weird things while helping with tech support, but this is really one of the weirdest damn things I've ever encountered.
For awhile now, we've been getting complaints about YouTube videos not working on some of our computers. The problem has been easy to reproduce, because, sure enough, the video will play for a second and then the viewer window goes black/staticy and displays a "video cannot play" error.
Usually the culprit is an out-of-date browser or plugin, but even with the latest versions the problem persisted. Searching online didn't really turn up anything useful. I got so frustrated that I had to go to my second-to-last-resort, YouTube's help suggestions - still nothing.
Finally, I went to my last resort, asking our IT person to take over the problem because I wasn't making any progress. It baffled her too for a little while, but after some more online searching, she came up with a fix: plug in the headphones.
I believe our computers automatically mute their speakers when headphones are unplugged (so as not to play sound otherwise, which may bother the patrons around them). YouTube must be looking at some sound setting in the computer and doesn't like not having available speakers, and so just doesn't play the video at all. But if you have headphones plugged in before the video starts, it works just like it should. I have no idea why YouTube videos would not play without this, but there you go.
I don't understand it, but it works, so maybe I don't need to. Just, thank goodness for smart coworkers.
This wasn't a very difficult question, and although it didn't have a great ending, I thought it was interesting anyway - and happy we could help because the patron had no where else to go.
A patron walked up to the Reference Desk and asked to use the phone. We generally only let people use desk phones to call for rides or other quick things, mainly to make sure phones are available for staff to answer incoming patron calls.
Since it was fairly early in the day, I asked him if he was calling for a ride, and he said,
No, I need to call email tech support. I called them last night to help with my email, but he said I needed to be in front of the computer. I don't have one at home, so I always use the library computers. I don't have a cell phone either, but I think this computer here in the corner is close enough to the Reference Desk that I could stretch the phone cord across the aisle while I talk to him. It should be a quick call.
Okay, by the time he was finished speaking, all kinds of red flags were waving for all they're worth.
I sympathize with people trying to use technology without actually owning their own technology - libraries are great, but obviously some things are much easier to do at home. However, also obviously, I couldn't allow this patron to:
block an aisle way by stretching a cord across it
engage in a phone conversation at the public workstation, since we routinely ask people doing this very thing to take their cell phone call in a different area of the library so as not to bother the other computer users near them
tie up one of the Reference Desk phones for this long a time - no tech support call in history has been "quick"
Hoping to avoid this situation entirely, I asked the patron what he was trying to do, and if I could help. His answer kind of surprised me:
I've always used Hotmail, but now I'm switching to Gmail. The Gmail people said they were able to import everything from my Hotmail account, except what was in my Drafts folder. But when I went in to move those myself, I accidentally deleted some, so I called Hotmail to see if they could be restored.
First, I had no idea that Gmail offered a migration service, but they do. Neat. Secondly, I think he's right in that he'd need Hotmail tech support to recover deleted messages. I did check his account with him, just to see if there was something he overlooked, but from what we could tell the draft messages in question were gone.
And so, this left us with the original question of how he could use a phone and a computer at the same time. Eventually it dawned on me that he could borrow one of the laptops we loan to the public, and the Reference Desk's cordless phone,* and sit in an area of the library where his talking wouldn't bother anyone. It seemed like a good solution, and he was happy.
45 minutes later(!) he came back, a little dejectedly, and said Hotmail couldn't recover his messages after all. He wasn't entirely sure of the reason, but by this point had accepted it. The messages weren't critical, but he certainly would have preferred to have them. I apologized and we commiserated a bit about technological dependence, then he thanked me for the library being able to accommodate his situation, and left.
So in case anyone was wondering, the digital divide is still alive and well. It also made me wonder: do any libraries loan cell phones to patrons? I'm not an expert on cell phone technology, but I think there are the the kind where patrons could just pay to put minutes on them, so it wouldn't cost the library anything. It would have been helpful in a case like this, or if a patron was going on a trip or something and wanted the security of being in touch. It seems like a good idea, but I'm sure I'm overlooking some vital flaw.
*Our Reference Desk has two phones at the desk (and two computers), as well as a cordless phone in the Reference Office behind the Desk. We carry this with us when we know we'll be away from the desk, because it sure beats trying to sprint back to the desk when the phone rings while you're in the stacks.
Just about everyone who works in a library is a de facto tech support person - whether it be for your own work station, or helping a coworker or patron. So instead of an normal reference question, hopefully this post will help in answering reference questions.
10. Disable Crap You Don't Need.
Helpful in the way they intend, but also relevant in patron support in terms of "focus on one aspect of the problem." For instance, if a patron says, "I can't download books from Overdrive," you have to go through a mental checklist every single time: is their computer connected to the internet, are they getting to the Overdrive catalog, are they checking out the book properly, is their any kind of block on their account, are they getting the right format for their device, etc. By ignoring extraneous details and deliberately going through the process, you can usually fairly quickly identify whatever the problem may be (fixing it, on the other hand, is a different matter).
8. Talk It Out with a Troubleshooting Buddy
This is good for any type of reference question - if you get stuck, ask a coworker. Any two people will probably approach a question differently, and someone else might think of something you haven't. Relying on colleagues is a great way to provide excellent customer service (well, provided you have excellent colleagues).
7. Make Sure It's Not Just You
I actually use downforeveryone.com frequently (and am always oddly delighted when I find someone else who does too). Patrons seem to be less upset about not being able to get into their email if you can show them that the problem seems to be with their email provider, not the library's network.
3. Use Alternative Search Engines When Looking for Help
Definitely. It's good to be come very familiar with your standard tools, but don't be locked into them. And not just search engines - remember to use the library's print resources, databases, vertical file, local resources, etc, when looking for an answer.
2. Hit Up Helpful Q&A Web Sites
I do this all the time, both for answering patron questions and IT support within the library. Patrons think up some pretty weird things, but chances are someone else on the internet has already figured that weird thing out. Look for help forums, and don't be afraid to interact on them. And tell the patron you've asked their question, just to give them a heads-up that the answer might not be immediately forthcoming. Also, any time I get a strange error code, or try to do something slightly counter-intuitive (like read Kindle books on an iPad), searching web forums is a quick way to pick the internet's collective brain. Likewise, calling other libraries, relevant organizations, or real-life experts can be a good idea, too.
This applies to so many things - from literally restarting a frozen public workstation to taking a fresh tack on a difficult problem. Turn it off and turn it back on again is the #1 suggestion for a reason - and why Roy always answers the phone that way:
This reference question can be filed under, "no matter how much you know about something, there's still more to learn."
One afternoon this week, a patron called in and asked for me specifically. She had a question about Microsoft Word, and since I've always been able to solve her technology questions in the past, she knew I'd have an immediate answer this time. Her question was:
How do you make Word automatically indent the first line of every paragraph?
I thought for a minute, and then realized - I had no idea how to do this. Whenever I want to indent, I just hit the Tab key. But she wanted it to indent automatically - which I was sure Word probably did, I just didn't know where this was in the menus.
Once you get to the Paragraph format box, you need to select "First line" from the "Special" dropdown box in the middle of the page. Then you can also set how much to indent by.
Great. I found all this in a minute or so, making small talk with the patron while I searched. As I started guiding her through how to do it, we hit a snag: she's still using Word 2003, and I'm on Word 2007 (which is also what the online directions were for).
I use this Paragraph format box all the time, but for the life of me I could not remember how to get to it in the Word 2003 menus. So, it was another web search for word 2003 paragraph menu, and again it was the first result that gave me the answer: Paragraph was an option on the Format menu.
Now I can navigate the patron to the Paragraph box and explain how to set the auto-indent feature. It work, she was delighted, and I was able to maintain my perfect record for her tech support - even though I had never done this before in my life.
Which just goes to prove the reference librarian's motto: you don't need to know everything, you just need to know how to find everything.
I was flipping through the October issue of Computers in Libraries and found that Donna F. Ekart'sTech Tips for Every Librarian column certainly lived up to its name - not only was my library mentioned in the column, but she also profiled a tool I'd never heard of before (and can certainly use).
The tool that was new to me is Tildee.com, a very quick and easy way to make online step-by-step tutorials. Sure there are other ways to do the same thing, but this was really, really easy - type in your text for each step, upload an image/map/video if you want, and you're done. That's it.
I think if I spent more than two minutes at it, it would look a little better, but still - two minutes. They also have a nice listing of other tutorials (how to make a peanut butter and jelly sandwich, how to use Animoto) to give you some ideas. And it's got a bunch of social media tie-ins too, for easily promoting your tutorial.
I did have some trouble uploading images the first time, but it worked itself out. Something I'd love to see added is the ability to add circles and arrows or otherwise highlight portions of uploaded images - like being able to point to a "Login" link. You can always add that to the image before you upload it, but it'd still be a nice feature.
I think this tool is a great compliment to creating screencasts, because sometimes combining text and images (or videos, maps, whatever) is more suitable than just a video - and better than just emailing someone the steps.
See, even us techie people have a lot to learn (hence why I read Computers in Libraries).