or, The Hitchhiker’s Guide to Fear and Loathing at a Public Library Reference Desk


The Yearbook Project from OCI

   November 20th, 2013 Brian Herzog

OCI ScannerI was recently forwarded this email, concerning a yearbook scanning project that is free to libraries:

We are contacting you in regards to a FREE project we're doing to digitize the High-School yearbooks at all of the libraries in your state. The program is called "The Yearbook Project", and it is sponsored by the Records Conversion Department at OCI; as I previously stated.COMPLETELY FREE. We even pay the S & H.

The Yearbook Project came about after it was brought to our attention that high schools and local libraries throughout Oklahoma were losing their yearbooks. Some were being destroyed by natural disasters, and others were being destroyed by people cutting images out of them. Once they are gone or damaged it is nearly impossible to replace them and these yearbooks are irreplaceable because of their historical value alone. The Records Conversion and Digital Imaging departments also use this program as an advertising tool to highlight the quality of work we do here at OCI. There's no obligation for our other services, we would just hope you keep us in mind if you ever do need them.

OCI is a state agency located in Lexington, Oklahoma. Our Records Conversion department has been in business for thirty (30) years and consists of four areas; Data Entry, Digital Imaging, Image Review & Verification, and Microfilm. We do records conversion for every state agency in Oklahoma. These include; the Department of Education, Department of Human Services, Department of Labor, The Oklahoma Supreme Court, and the Attorney General's Office, just to name a few. If you would like to visit our website it is www.ocisales.com.

Our overhead non-destructive scanning method ensures that the yearbooks are not damaged and that they are returned in their original condition. You can view sample yearbooks and read about Non-Destructive Scanning by clicking on the following links: Click here to view yearbook examples or Non-Destructive Scanning. The yearbooks are scanned at 300 dpi and saved in a [jpeg] format. Meaning, they are done with Publisher Quality so that libraries can digitally reprint any books, just a few pages, or a single image from the DVD for anyone who would like a copy.

Benefits:

  • Archival purposes
  • Reduces storage space and cost
  • Protection of valuable and irreplaceable materials
  • Ability to provide full or partial reprints from the DVD final product
  • DVD provides easy access and viewing of scanned material
  • DVD allows viewing without physically handling the original material
  • No cost to libraries participating in the Yearbook Program

After the yearbooks are scanned, they are returned to your library along with a set of DVD's containing each yearbook. These DVD's belong to the library and you can then load it in your computer database for everyone to access. In addition, if you would like to contact the area high schools and add to your current collection, we will provide a second set of DVD's to share with the schools (also free) and their books would be returned to you. Just be sure to let us know which school(s) to include an extra set for. The only thing needed to be done from your side is for you and/or your staff to box them up (no more than 25-30 in a copier-paper size box, please) tape them securely and make two inventory sheets, one for yourself and one to be put in the box. You'll then call us and let us know what day you would like scheduled for pick-up and we will take care of the rest with FED-EX. We will send you the shipping-labels via-email and the books will be returned to you within 5-6 weeks. Whether you have only a few or hundreds, we would be happy to be of service to you.

If you are interested in having your yearbooks converted into a digital format at no cost, please contact me at (405) 527-0833, between the hours of 8:00 a.m. and 4:00 p.m. central time. If you have any questions or need any references you can e-mail me at ocirc@doc.state.ok.us Also, feel free to forward this email to any area Branches or Directors in your Library System so that they may benefit from this offer as well.

From the limited research I did, I learned that "OCI" stands for the Oklahoma Correctional Industries, which explains why this service can be offered free - having inmates doing the work gives them something productive to do, while at the same time benefiting libraries who could not otherwise afford the scanning.

Has anyone used OCI for yearbook scanning, or heard about the quality of their work?

In our case (and all of Massachusetts), we have scanning services available through the Boston Public Library, in conjunction with the Internet Archive. However, I thought this was interesting enough to post, to hopefully find out more about it. If you know any details, please share in the comments - thanks.



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Reference Question of the Week – 7/8/07

   July 14th, 2007 Brian Herzog

Chelmsford High School Football PlayersA patron came in and asked a very reasonable question:

Can you show me where you keep the high school yearbooks?

Ahem. You'd think that the public library in any town would have a complete set of the town's high school yearbooks, but here, in Chelmsford, that is not the case, and it has been a pet peeve of mine since I started working here.

We have yearbooks for the years 1944-1951, 1961, 1975, 1982, 1988-1992, 1996, and even though I've been trying to work through contacts at the high school, we still haven't gotten the Class of 2007's yearbook yet. If someone is looking for one we don't have, all I can do is refer them to the school's office, which has a complete set.

However, in this case, the patron had a bit more information. She said a friend of hers told her the school's photographer had pictures up on their website, which you could view of purchase. Huh.

After a bit of digging, we found that Chelmsford High uses Burlington Studio of Photography, which did indeed have online photographs from many schools, including Chelmsford. This find made the patron happy, as she was able to browse around and find a few shots of her son, without having to purchase the entire yearbook.

But it made me wonder, too, about whether all these kids signed waivers for their photos to be published online. And besides, it's really not quite the same, picking and choosing like that, instead of having the complete yearbook. Perhaps I'm just old-fashion; perhaps today kids leave comments on other kids' online profiles, rather than signing their yearbooks.

chelmsford, chs, high school, high school yearbook, high school yearbooks, libraries, library, public libraries, public library, reference question, yearbook, yearbooks



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